Executive Assistant

Recording Secretary to Council and committee meetings

• ATI (Access to Information) and POP (Protection of Privacy) Coordinator, and
• Emergency Public Information Officer
• Provide an advanced level of administrative support to the CAO and management team
• Duties and Responsibilities:
• Recording Secretary / Management of Records

CAO Support

• Research, draft, authenticate, and file correspondence - policies, bylaws, motions, recommendations, briefings, requests for decisions, etc.

Council Support / Boards and Committees

• Arrange travel plans, logistics, information packages, and schedule as they arise
• Log and track interface between Council, Boards & Committees. Ensure common activities and logistics are aligned  

Public Relations / Communications

• Design, create, write, compile, distribute monthly newsletter
• Draft press releases
• Ensure integrity of brand and image is maintained through all mediums

ATI and POP Coordinator

• Ensure the County is compliant with ATIA and POPA legislation through active participation in the County's Privacy Management Program, including replying to ATI requests

Emergency Public Information Officer

• Develop emergency notices, update, and enact the emergency public information system, as required
• Assist in the emergency information centre during times of crisis, and during activation of ICS

General

• Cross-train across all administrative functions within the office, and provide relief support during staff absences, and, for deadline-driven activities, as requested by management
• Provide office and support functions, including and not limited to: supplies/inventory, reception/customer service, office and site safety, and general office administration, in a proactive manner
• Collect and submit advertisements to the local papers on a weekly basis, and ensure deadlines are achieved

• Analytical Thinking
• Flexible Thinking
• Achievement Focus
• Manage Resources
• Communication Skills
• Teamwork
• Client Focus
• Influencing
• Diplomacy
• Developing Talent
• Organizational Alignment
• Strategic Networking
• Strategic Thinking

• Certificate, Diploma, in Public Administration, Business Administration, Administrative Assistant studies, or a related field
• Ongoing professional development (eg. National Advanced Certificate in Local Authority Administration, Certified Assessment Review Board Clerk, Commissioner for Oaths, Professional Administration, Communications, Emergency Management Communications)
• Proficient in Microsoft Suite, Microsoft Publisher, or similar

• The role is primarily based in an office environment
• The role requires regular engagement with the community

The County of Northern Lights is a:

• collaborative and cooperative work environment – all team members support the completion of the office deliverables to a high standard of quality, within required time-frames
• community-centric organization - all staff interface with community members and organizations, and provide exceptional, accurate, and timely customer service